1. Export Your Leads from MailMoo
Once you’ve finalized your video personalization on MailMoo:
Go to your Campaign Dashboard
Click Export Personalized Leads
Download the CSV file.
This file includes a personalizedvideoLinkandthumbnailIdfor every lead.
2. Set Up Custom Fields in Apollo
Log into your Apollo.io account.
Go to Saved Records → People
On the side navigation, click + Add Field to Table
Click Create Field
Create two custom fields:
videoLink
thumbnailId
(These will be used to dynamically embed each recipient’s video.)
3. Upload Your MailMoo Leads
Now, import your MailMoo CSV into Apollo:
Navigate to Engagement → Sequences
Click Add Contacts → Import CSV
Upload the CSV you exported from MailMoo
During field mapping, manually assign:
videoLink→ videoLink (custom field)thumbnailId→ thumbnailId (custom field)
Click Save once done.
4. Build Your Personalized Email
Inside the sequence:
Click + Add Step → Email
Write your message as usual
Then, click </> (Code View) to switch to HTML mode
Paste the following MailMoo snippet below into the email HTML:
<a href="https://{{contact.videoLink}}" rel="noopener noreferrer" target="_blank"><img src="https://sharing.mailmoo.io/api/v1/thumbnail/{{contact.thumbnailId}}" style="max-width: 100%" alt="{{firstName}} personalised video"></a>
You can see preview of the email on the right side. If the preview is not showing make sure you have selected a preview contact.
5. Test in Preview Mode
Use Preview and Test Send features to verify:
✅ The video link opens correctly
✅ The thumbnail displays for each lead
✅ Personalization variables populate as expected
Need Help?
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Use our live chat or book a 1:1 onboarding session and we’ll help you get set up from start to finish.